The THERAPIST and Aeris Basic

This list compares The THERAPIST EZ and Pro and Aeris Basic. All three are from Beaver Creek Software.

	Feature	Windows EZ	Windows Pro	Aeris Basic

Patient Information
	Patient database Yes Yes Yes Couple and family patients No Yes No Responsible parties 1 3 1 DSM-IV diagnosis style (mental health) Yes Yes Axis I Only Medical diagnosis style Yes Yes Yes Alert messages per patient Unlimited Unlimited None User-defined fields 0 8 0 User-defined patient categories Unlimited Unlimited None

Insurance
	Insurance companies per patient Unlimited Unlimited Unlimited Multiple authorizations per patient Yes Yes Yes Authorize specific procedure codes Yes Yes No

Case Management
	Treatment plans Yes Yes No Treatment plan templates Yes Yes No Progress notes Yes Yes Yes Progress note templates Yes Yes No Maintain multiple cases per patient No  Yes1 No Define problems, goals, and treatment modalities No  Yes1 No User-defined outcome measurements No  Yes1 No Attach progress note to service Yes Yes Yes Medication tracking No  Yes1 No Treatment provider teams No  Yes1 No

Transactions
	Services and payments Yes Yes Yes Assign fees due to responsible party Yes  Yes7   Yes7 Assign fees due to insurance Yes Yes Yes Tax fields and automatic tax calculations Yes Yes No Memorized services per patient Unlimited Unlimited 18 Memorized services available to all patients Unlimited Unlimited No Group therapy No Yes No User-defined service categories Unlimited Unlimited No

Patient Statements
	Print patient statements Yes Yes Yes Separate statements for each responsible party No Yes No Statements formatted for window envelopes Yes Yes Yes Past-due aging Yes Yes No Interest calculated Yes Yes No

Insurance Claims
	Printed CMS-1500 (CMS-1500) insurance claims Yes Yes Yes Align CMS-1500 (CMS-1500) claims on preprinted forms Yes Yes Yes Plain paper insurance claims Yes Yes Yes Bill primary insurance payers Yes Yes Yes Bill secondary insurance payers Yes Yes Yes Bill third-party Insurance payers Yes Yes Yes

Electronic Insurance Claims
	HIPAA Standard ANSI X12 837 Professional Claims No Yes No National Standard Format (NSF) 3.01 No Yes No CMS-1500 (CMS-1500) Print Image Yes Yes Yes Submit directly to payers (Clearinghouse not required) No Yes No Chiropractic electronic claims No Yes No Ambulance electronic claims No Yes No

Reporting
	Patient face sheet report Yes Yes Yes Payment receipt Yes Yes Yes Form letters with merged data Yes Yes No Mailing labels Yes Yes Yes Deposit report Yes Yes Yes Prints bank-ready deposit slips Yes Yes Yes Built-in report writer No Yes No

Fee Schedules
	Number of fee schedules available Unlimited Unlimited 3 Batch fee schedule updates Yes Yes No

Accounting
	Open item accounting Yes Yes   Yes10 Provider payroll report No Yes No Payroll based on amount billed or collected N/A Yes N/A Payroll based on billable hours or service units N/A Yes N/A Payroll break levels (e.g. 70% of 1st $1000, 90% after) N/A Yes N/A

Appointment Scheduler

Appointment scheduling  Yes2  Yes2 No Patient appointments Yes Yes N/A Group therapy appointments No Yes N/A Non-patient appointments Yes Yes N/A Other events Yes Yes N/A View multiple provider's appointments at one time Yes Yes N/A Appointment notes Yes Yes N/A Appointment warnings (flag potential problems) Yes Yes N/A Mark appointments as confirmed Yes Yes N/A Generate service from appointment Yes Yes N/A Recurring appointments Yes Yes N/A Provider availability schedules Yes Yes N/A Provider to-do lists Yes Yes N/A Print daily and weekly schedules Yes Yes N/A

Miscellaneous

Date fields use popup calendar lookup Yes Yes Yes Built-in backup and restore Yes Yes Yes Substitute procedure and diagnosis codes for individual insurance carriers. No Yes No Glossary of frequently used words and phrases No Yes No Track primary care physicians No Yes No Track referring physicians Yes Yes Yes Track non-physician referral sources Yes Yes Yes HIPAA compliant   Yes3 Yes   Yes3 Tutorials Printed9 Video Video

Billing Service Features
	Multiple separate practices (companies) Optional4 Optional4 Optional4 Exchange data with a billing service Yes Yes Yes Generate electronic claims for all practices at once No Yes No Backup all practices at once No Yes No

Security
	Password protected Yes Yes Yes Individual passwords and security levels Yes Yes    Yes11 Track changes to critical files No Yes No

Program Access

Multiple therapists Unlimited Free Unlimited Free Unlimited Free Multi-user networking  Yes5  Yes5  Yes5 Access data using 3rd party applications  Yes6  Yes6 No Runs on Windows 95, 98, and ME Yes Yes Yes Runs on Windows NT or XP Home Yes Yes Yes Runs on Windows 2000 or XP Professional Yes Yes Yes Runs on Windows Vista and later Yes Yes Yes Ease of Use (Subjective: 1=unusable, 10=extremely easy) 8 7 10

Prices
	Base price with one provider $599 $799 $399 Price with two providers $599 $799 $399 Price with five providers $599 $799 $399 One provider with three network users $899 $1099   $699

Notes:

1. With Case Manager add-on module.
2. With the Appointment Scheduler add-on.
3. HIPAA compliant but includes only CMS-1500 electronic insurance claims.
4. One practice is included. Additional practice licenses extra (See Price List).
5. One network user is included. Additional network users $150 each.
6. Requires ODBC Data Source add-on (See Price List).
7. Allows fees to be assigned to either the patient or a single responsible party.
8. Aeris Basic remembers the last service entered and uses those setting for new services
9. The "Printed" tutorial is part of the online (F1) help.
10. Uses open-item accounting for insurance amounts and balance-forward accounting for simplicity on patient amounts.
11. Aeris Basic has two securlty levels, Normal User and System Administrator.